The term Personal Data refers to any information about you which can be used to personally identify you, such as your name, address, telephone number, e-mail address, or any other personal information you might supply.
Please read this Privacy Statement carefully prior to accessing the website. If you do not agree with the terms of our Privacy Statement, please do not provide us with personal data and leave the website.
FI-01530 Vantaa, Finland
DATA PROTECTION OFFICER AND CONTACT PERSON
The personal data we may collect through are website includes data subject’s surname, first name, title or occupation, mobile phone/telephone number, address information, other residential area, email address, fax number, gender, native language, date of birth, personal identification number (when such identification of the data subject is needed for the compliance with legal obligations to which Coptersafety is subject) and/or username for web services.
For Business to Business customers and contacts our lawful reason for processing your personal information will be “legitimate interests”. Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests.
For Business to Consumer customers and contacts our lawful reason for processing your personal information will be “A contract with the individual” eg to supply goods and services you have requested, or to fulfil obligations under an employment contract. This also includes steps taken at your request before entering into a contract.
Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organizations for the purposes of completing tasks and providing the services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the services and we have contracts in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
WHAT INFORMATION DO WE COLLECT ABOUT YOU AND HOW?
We collect information about you when you fill in any of the forms on our website ie. sending an enquiry, signing up for an event, filling in a survey, giving feedback etc. Website usage information is collected using cookies.
When submitting forms on our website we use a third-party software provider for automated data collection and processing purposes, they will not use your data for any purposes and will only hold the data in line with our policy on data retention.
When you visit our website, we may employ cookies that contain information (such as a unique cookie ID) used to track your usage of our website. This enables our systems to recognise your browser and tell us how, when and which pages in our website are visited and by how many people, and also enables us to recognise a return visitor as a unique user. Cookies placed by the website cannot access, read or modify any other data on a computer.
Internet based advertising
We use 3rd party vendor re-marketing tracking cookies, including Google Adwords tracking cookie. This allows us to make special offers and continue to market our services to those who have shown interest in our service. We respect your privacy and are not collecting any identifiable information through the use of Google’s or any other 3rd party remarketing system.
This Website uses services such as Google Analytics, a web analytics service provided by Google Inc. Data collected by cookies about your use of the Website (including your IP address) will be transmitted to and stored by Google and other website analytics service providers, on behalf of Coptersafety.
We use website analytics for the purpose of evaluating website usage, compiling reports on website activity for website operators and providing other services relating to website activities and internet usage.
The personal data collected through our website is processed
- for the performance of the contracts (i) with customers represented by the data subject, and/or (ii) to which the data subject is party, and/or (iii) under which products and services are provided to the data subject, and/or (iv) in order to take steps at the request of the data subject prior to entering into such contracts;
- for compliance with legal obligations to which Coptersafety Oy is subject, such as mandatory filings to tax authorities, aviation authorities and other official authorities;
- for direct marketing to (i) customers represented by the data subject and (ii) data subjects serviced under or otherwise participating to the provision of the products and services provided under the customer contracts;
- for other specific purposes for which the data subject has given his/her consent.
TRANSFER OF PERSONAL DATA
As part of the services offered to you through this website, the information which you give to us may be transferred to countries outside the European Union (“EU”). For example, some of our third-party providers may be located outside of the EU. Where this is the case we will take steps to make sure the right security measures are taken so that your privacy rights continue to be protected as outlined in this policy. By submitting your personal data, you’re agreeing to this transfer, storing or processing. We reserve the right to transfer personal data when required by mandatory laws or authorities. Coptersafety may provide aggregate statistics about its customers, sales, traffic patterns, and other related Website information to third parties, but these statistics do not include personally identifiable data.
HOW LONG WILL WE HOLD YOUR DATA FOR?
- Marketing: We will hold your data for marketing and communication purposes. You will have the opportunity to opt out or update or delete data at any point should you need to do so and details are set out in this policy as to how to do that.
- Contracted Services: We will hold your data and in line with our regulatory requirements.
ACCESS TO YOUR INFORMATION, CORRECTION, PORTABILITY AND DELETION
What is a Subject Access Request?
This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to our Data Protection Officer and Contact Person. We will respond to your request within one month of receipt of the request.
We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing toni.ronnberg(a)coptersafety.com or writing to the above address.
Objections to processing of personal data
It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.
It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:
(a) The processing is based on consent or on a contract, and
(b) The processing is carried out by automated means.
Your Right to be Forgotten
Should you wish for us to completely delete all information that we hold about you, please email or write to our Data Protection Officer and Contact Person.
You may withdraw your consent for processing of your personal data. As the processing of your personal data is necessary in order for us to be able to provide you with our services, revoking your consent may lead to a situation in which we cannot provide you with some or all of the services.
We would like to send you information about our services which may be of interest to you. If you have consented to receive marketing, you may opt out at any point as set out below.
We may use your e-mail address to send you electronic marketing information. You can opt out of being contacted via e-mail using the unsubscribe function in e-mails sent by us.
You also have a right at any time to stop us from contacting you for marketing purposes.
To opt out please email or write to:
Riina Virtanen Head of Marketing, Coptersafety
OTHER THIRD-PARTY SERVICES
Our Website may contain links to other websites and “share” buttons (such as Twitter or Facebook) that are not operating on our behalf. Such websites, service or application providers may place their own third-party cookies on users’ computers, collect data, or solicit personal information.
Issuers of such third-party cookies have their own strict privacy policies. You should refer to any privacy policies from such websites, service or application providers to better understand how your information may be collected and used.
TECHNICAL AND ORGANIZATIONAL DATA PROTECTION
Coptersafety implements commercially reasonable technical and organizational measures to protect your personal data against abuse and loss. We store such data in secure environments. We provide training to our employees on data protection best practices and ensure that our employees having access to personal data are bound by confidentiality undertakings. While we use all reasonable efforts to protect personal data, we cannot guarantee its absolute security.
CHANGES TO THE PRIVACY STATEMENT
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